Public Sector Travel

The Journey Ahead For Business Travel And Commuting

Agenda

• P1: Plenary
  Running time: 09:30 - 11:00
  
  Key figures outline the future agenda for public sector business travel and commuting. The chair's introduction will be followed by four 15-minute presentations and a 20-minute question and answer session (10:40-11:00).
  
  Speakers
  • 09:30 : David Reaney MCIPS MInstLM - Category Manager: Transport : OGCbuying.solutions

    (Plenary Chair)
    
    David has worked in public sector procurement for the past 15 years, and prior to that in the construction and manufacturing industries. David joined OGCbuying.solutions (then The Buying Agency) in 1993, working closely with the Ministry of Defence in the development of Defence Standards and in leading a procurement team in support of the MoD’s Defence Accommodation Stores. Prior to becoming involved in Travel, he was Head of Buying Solutions Energy, leading a procurement team in the development of an innovative electricity contract that delivers over 1 million megawatt hours of energy from renewable sources to public sector users. In Buying Solutions Travel, David leads a cross-government Travel Category Strategy Team formed under the Transforming Government Procurement agenda to deliver both financial and sustainability savings in travel to public sector departments. OGCbuying.solutions is an Executive Agency of the Office of Government Commerce in the Treasury.

  • 09:40 : Professor Stephen Glaister CBE PhD FICE FTRF FCGI - Director : RAC Foundation for Motoring

    ‘Re-Thinking Business Travel’
    
    Before joining the RAC Foundation, Stephen Glaister was Professor of Transport and Infrastructure in the Centre for Transport Studies at Imperial College London, where he maintains links. He has specialised in the economics of transport with a concentration on economic regulation and deregulation. He was a member of the Government's first Advisory Committee on Trunk Road Assessment and he has been Specialist Advisor to the Parliamentary Select Committee on Transport. He acted as advisor to the Department of Transport on bus deregulation. He was a non-executive director of London Regional Transport from 1984 until 1993. He was an Economic Advisor to the Rail Regulator and to the Gas Regulator. In 1998 he was awarded the CBE for services to public transport. He has developed models for the Department for the cost benefit assessment of urban public transport subsidies. He has also worked on urban transport evaluation for the World Bank and was a board member of Transport for London during Ken Livingstone’s time in City Hall. He was a member of the Steering Group of the Department's Road Pricing Feasibility Study and has extensive experience of providing high-level technical and policy advice to the Department, including as a contributor to the Eddington Review. He is a past Managing Editor of the Journal of Transport Economics and Policy and is a member of the London First Transport Initiative. He has published widely on transport and also on regulation in the telecommunications, water and gas industries.

  • 09:55 : David Rabey - Director of Purchasing & Supply : Department for Environment Food & Rural Affairs

    'Public Procurement And Management Of Business Travel'
    
    David’s career history in procurement, commercial and contracts activity spans 30 years. Prior to joining Defra, he worked in the computer, instrumentation and process engineering, aerospace and graphics arts industries. He has extensive experience of TQM, continuous improvement and management of change programmes together with implementation of computerised purchasing and logistics systems. Defra is currently implementing web-based supply and electronic billing. David is a strong exponent of strategic cost management, the economics of quality, and the application of risk management techniques to procurement activity. He is the Defra official charged with taking forward the public sector food procurement initiative, and is responsible for the DEEPS programme which will deliver the departmental procurement strand of the Gershon efficiency programme. As part of this programme, David’s team has been developing the value for money methodology covering Defra’s role as the Gershon change agent for environmental services.

  • 10:10 : Jacqui Wilkinson - Head of Sustainable Travel Initiatives : Department for Transport

    'Sustainable Travel - Leading By Example'
    
    Jacqui joined the Department for Transport in November 2003 as head of Sustainable Travel Initiatives. She launched the National Business Travel Network in February 2007, which is now part of the Government's ACT on CO2 campaign; has been overseeing the Sustainable Travel Towns initiative which is due to be completed in 2009; and was project manager for the 'Travelling to School' initiative. She also set up the sustainable transport policy group for the British Irish Council which is aimed at promoting sustainable travel across the British Isles. Before joining the DfT, she worked in the Highways Agency (HA) managing major innovation programmes including devising and implementing the HA’s ‘Influencing Travel Behaviour’ project and managed the research resulting in establishment of the Traffic Officer Service on the motorway network. Jacqui has a doctorate from the University of London where she researched the role of networks and interactions in the management of transport policy.

  • 10:25 : Professor John Whitelegg BA PhD FRSA LLB - Technical Author: BSI National Standard for Travel Plans / Research Leader: SEI : University of York

    'The New National Standard For Travel Plans'
    
    John is Visiting Professor of Sustainable Transport at Liverpool John Moores University, Professor of Sustainable Development in the Stockholm Environment Institute at the University of York and managing director of the transport consultancy Eco-Logica Ltd. He is editor of the journal 'World Transport Policy and Practice' and author of 10 books on transport. He has worked on transport projects in China, India, Germany, Denmark, Sweden and Australia and is deputy chair of the Local Government Association Regeneration and Transport Board.

• A1: Online Travel Purchasing: Helping Contain And Reduce Costs
  Running time: 11:30 - 12:30
  
  Effective business travel management processes are a necessity and should be underpinned by the fundamental delivery of an intuitive web travel service that helps contain and reduce costs. Hear how the Ministry of Defence is mandating use of an Electronic Booking Interface Service to leverage its volume (generating savings of some £35 million per annum on its £300 million annual business travel spend) focus on traveller behaviour and encourage travellers to book simple journeys online.
  
  Speakers
  • Cliff Evans - Vice President : Capgemini
  • Group Captain Andy Towler - Defence Travel Modernisation Team Leader : Ministry of Defence
  • Peter Brownrigg - : Capgemini
  • Tatiana Papantoniou - UK Presales Manager : KDS
• A2: Alternatives To Travel: Videoconferencing Teleconferencing And Webconferencing
  Running time: 11:30 - 12:30
  
  Is that long journey for a short meeting or discussion really necessary? What if you could see and hear your public sector colleague, client or external contact from the comfort of your office? What are the technological requirements for both parties, if any? How much can you save? What are the costs involved? Are there any barriers to such ideas?
  
  Speakers
  • Simon Lindley - UK Public Sector Director : BT Conferencing

    Working with People Efficiently, Economically and Responsibly
    
    Simon joined BT as a videoconferencing specialist in 1993, quickly expanding his expertise by moving into audio and then web conferencing.
    During his career with BT Conferencing he has managed a number of teams, including the UK Videoconferencing Team, and also enjoyed two years managing the ‘Training and Knowledge Management’ area for the business.
    In 2005 Simon established a team to become conferencing experts within the Public Sector. This team is at the forefront of supporting audio, web and video conferencing applications, and advising at both a national and local level. He is regularly asked to present at events and exhibitions and is now acknowledged as a conferencing expert, understanding the issues and obstacles the public sector currently face.
    
    

• A3: The Shortest Route To Saving Cash On Your Mileage Budget
  Running time: 11:30 - 12:30
  
  With public sector mileage payments already representing as much as 90% of the overall expense budget, organisations are now focusing attention on reducing the number of miles travelled and reimbursed. This case study shows how one local authority is already starting to see budget savings of over 10% from the introduction of improved travel policy management.
  
  Speakers
  • Andrew Jones - Customer Relations Manager : Premier Envoy Ltd
  • Graham Whitehouse - General Manager : Premier Envoy Ltd
  • Nick Jones - Service Director, Operational Finance : Rhondda Cynon Taf County Borough Council
• B1: Making Carbon More Than Just A Number - Case Study: Transport Scotland
  Running time: 13:30 - 14:30
  
  Transport Scotland's establishment as an Agency of the Scottish Government presented many opportunities to better manage the travel and transportation of staff, both on the commute and on business travel. Working in collaboration with JMP Consultants, Transport Scotland has developed a holistic and pioneering carbon-based business travel and commuting strategy to ensure their new site and operations aligns with the Scottish Government's ambitious carbon reduction targets. By utilising their carbon footprint rather than just viewing it as a number, Transport Scotland is positioned to face the competing challenges ahead, ensuring operations deliver financial, procurement, productivity and carbon demands.
  
  Speakers
  • Guy Houston - Finance Director : Transport Scotland
  • Jonathan Green - Associate : JMP Consultants Ltd

    (formerly of DEFRA)

• B2: Health, Safety And Employment Law: Employer Obligations On Business Travel
  Running time: 13:30 - 14:30
  
  What must public sector employers be doing to meet their increasingly complicated responsibilities on insurance, corporate manslaughter legislation, driver training and other travel-related employment law, health and safety issues (including car sharing, employee fraud and employee behaviour)? An interactive opportunity for delegates to listen, learn and ask questions.
  
  Speakers
  • Helena Derbyshire - Employment Partner : Shoosmiths
  • Ron Reid - Regulatory Partner: National Head of Health And Safety Department : Shoosmiths
• B3: Bigger Isn't Always Better: Using SME Travel Management Companies
  Running time: 13:30 - 14:30
  
  Bringing in a travel management company (TMC) to take care of your organisation's requirements can make excellent business sense. But who says the best deals and service are automatically from the bigger name providers? An opportunity to hear how public sector employers have successfully engaged TMCs from the small and medium enterprise (SME) sector.
  
  Speakers
  • Ken McLeod - Director of Corporate : Advantage Business Travel Centres
  • Norman Gage - Director of Business Travel : Advantage Business Travel Centres
• C1: Connecting HR And Procurement
  Running time: 15:00 - 16:00
  
  Are public sector HR and procurement officials speaking the same language when it comes to business travel? Do they understand each other’s agenda on this issue and the need to work more closely together for the greater good? Are procurement skills and competencies being developed for non-purchasing specialists? What examples are there of collaborative working in this area?
  
  Speakers
  • Iain Macbeth - Associate : JMP Consultants Ltd

    (formerly Site Development Manager: The Boots Company plc)

  • Jonathan Green - Associate : JMP Consultants Ltd

    (formerly of DEFRA)

• C2: Keeping ‘The Taxman’ Happy
  Running time: 15:00 - 16:00
  
  The ‘dos’ & ‘don’ts’ of travel expenses and employer-provided commuting benefits can be a complicated affair. What is and isn’t ‘claimable’ by individuals and employers for their business travel ?(for example, how much can be paid for carrying car passengers or what if an employee earns 'air miles' on their business trip?). With the development of travel plans, commuting benefits are now an important area (for example, is a payment to staff to car-share with colleagues taxable?). There are opportunities to provide travel expenses and commuting assistance in a tax-efficient and socially responsible manner to the benefit of employer and employee alike. An interactive opportunity for delegates to listen, learn and ask questions.
  
  Speakers
  • Professor Stephen Potter - Professor of Transport Strategy : The Open University
• C3: Rethinking Travel And Commuting Culture: Who Makes It Happen?
  Running time: 15:00 - 16:00
  
  There are key financial, environmental and CSR reasons for organisations to reassess their current travel / commuting habits and behaviour. But, as in all major culture change challenges, the key question is: Who takes that crucial first step towards positive action? How do these individuals get other key players on board in taking forward new plans, policies and procedures ? An opportunity to understand the options in moving forward successful change in this area.
  
  Speakers
  • Ben Plowden - Director: Smarter Travel Unit : Transport For London
  • Graham Riley - Regional Programme Manager ITB : Highways Agency
  • Ian Askew - Head of Spatial Planning : Highways Agency

    (Session Chair)

  • Laura Baker - Senior Policy Adviser : Highways Agency

*Agenda, speakers & timetable subject to change or alteration.

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