Working Space – Moving To a Leaner Greener Government Estate
Queen Elizabeth II Conference Centre 9th July 2008
Agenda
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P1: Plenary 1
Running time: 09:30 - 11:00
Speakers- 09:30 : Mike Burt - Director of Government Estate Transformation : Office of Government Commerce
Apart from a two-year spell in the private sector, Mike Burt has been a civil servant for virtually all of his working life, predominantly in the then Department of the Environment where he was Head of Procurement & also responsible for the Department’s programmes for outsourcing & downsizing. He then moved to the Treasury & Office of Government Commerce as Head of Procurement Practice & Development, where he led mainly on the development & improvement of Government’s capability as a client of the construction industry. Mike is currently Director of Government Estate Transformation at the Office Of Government Commerce (OGC), with primary responsibility for implementing the Government’s relocation & estates transformation initiatives & achieving annual efficiency savings of between £1 billion & £1.5 billion by 2013. Additional key responsibilities include coordination of the Government’s civil estate property holdings that cost £6 billion a year to run, & the development & implementation of a stronger & more strategic property portfolio role for OGC and for the management and use of the Government estate, including improved sustainability performance. Mike is the immediate past Chairman of the Chartered Institute of Purchasing and Supply (CIPS). He has extensive experience of public sector procurement policy development & delivery, public sector change management & business change issues, programme & project delivery & systems analysis.
- 09:40 : Nigel Smith - Chief Executive : Office of Government Commerce
Nigel Smith joined the civil service as Chief Executive of the Office of Government Commerce in September 2007. He has a successful track record spanning over thirty years of leading major national & global companies. Most recently he has been responsible, as President of the Invensys Rail Group, for the strategic direction & business performance of the global rail industry activities of Invensys Plc. Prior to that, he explored various industrial buy-outs, with Venture Capital finance & spent some time on international consulting in Europe & Australia. From 1995 to 2001 he was Chief Operating Officer, then Chief Executive, of the Charter Group Plc. Nigel started his career working on technology & industrial products with Dowty / T.I Group, where he held a number of Board positions including Projects Director, Commercial Director & Managing Director in the Aerospace Division. Prior to joining Charter Plc, he led GEC Marconi Electronics civil products activities as MD of GEC Marconi Electronics Ltd. Nigel Smith is a 2nd Permanent Secretary at the Treasury & a member of the Treasury Board. He is also the head of the Government Procurement Service (GPS) & Project & Programme Management (PPM) professions. OGC is an office of HM Treasury, responsible for improving value for money by driving up standards & capability in procurement, from commodities buying to the delivery of major capital projects, maximising the effective use of 60% of Government spending & a £30 billion property estate. In March of this year the Government announced the creation of a new Centre of Expertise for Sustainable Procurement within the OGC alongside a new post of Chief Sustainability Officer, which will drive forward a culture of change across all departments in sustainable operations & procurement.
- 09:55 : Sara Eppel - Director of Policy : Sustainable Development Commission
Sara Eppel is Director of Policy at the Sustainable Development Commission, & oversees SDC’s three work areas: policy advice to Government, delivering its Watchdog role, & building capability in sustainable development across Whitehall. SDC’s policy work covers energy & climate change issues, regional & local governance, health & food policy as well as delivery of operational sustainability by Government, the NHS, public service regulators, & work within Whitehall to improve skills in key professions such as the economic & procurement services. Sara joined SDC in 2004 from the Energy Saving Trust. Prior to that Sara worked in Paris as a consultant to the International Energy Agency (on renewable energy & energy efficiency) & the OECD’s International Futures Programme. Before moving to Paris Sara was a civil servant in the Department of the Environment working on climate change policy, & spent three years in the Prime Minister’s office.
- 10:10 : Frank Duffy - Founder : DEGW
Frank Duffy, doyen of office design theory in the UK, points to major changes in the way business conducts its activities. Combined with rapid, universally accessible technology changes, these are set to challenge conventional wisdom’s about what offices exactly are about. Frank is a world authority on organisation theory & office design. He is founder of the international practice DEGW which he co-founded in 1974. Trained as an architect at the Architectural Association School, he gained a March at Berkeley & a PhD at Princeton. He was president of the RIBA between 1993 & 1995. Duffy’s three main areas of interest at DEGW are relating organisation & technological change to office design, research - such as the seminal IBM Orbit studies the more recent 'Responsible Workplace' & 'New Environments for Working studies' - & writing for a wider audience about the theory & practice of design. His recent books include 'The Changing Workplace, The New Office, Architectural Knowledge' & and 'Design for Change'.
- 10:35 : Angela Eagle MP - Exchequer Secretary To The Treasury : HM Treasury
Angela was appointed Exchequer Secretary to the Treasury in July 2007. Prior to this Angela has been Parliamentary Under-Secretary of State for the Home Office (2001-02); the Department of Social Security (1998-01); the Department of the Environment, Transport and the Regions (Minister for Green Issues and Regeneration) (1997-98); & was an Opposition Whip (1996-97). She has been on a number of Commons Select Committees, including the Members Interests Employment Select Committee, the Public Accounts Committee (twice); & Treasury Select Committee, & the Treasury Sub-Committee 2002-2007. Angela has been Vice-chair of the All-Party Equalities Group & in 2005 was elected Vice Chair of the Parliamentary Labour Party. She is also a member of Labour's Ruling National Executive Committee (NEC). She was elected as the first ever Labour MP for Wallasey in 1992, after holding a number of posts within the Labour Party. Angela was educated at Formby High School, & then gained a BA (Hons) in Politics, Philosophy and Economics at St John's College Oxford. She worked for CoHSE (now UNISON) as a Researcher, the Press Officer, & then Parliamentary Liaison Officer, before being elected to Parliament. Angela's political interests include Economic Policy, the NHS, & the politics of sport.
- 09:30 : Mike Burt - Director of Government Estate Transformation : Office of Government Commerce
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A1: Innovative ICT Supporting Flexibility
Running time: 11:30 - 12:30
This session will provide solutions to support flexible working:
- Context and drivers for flexible working both in government and private sectors
- Capabilities required for flexible working
- The loneliness of the long-distance worker
- Social Technologies: new ways of keeping connected
We shall also demonstrate how ICT can reduce accommodation requirements, travel and paper consumption.
Speakers- Christopher Emin - Senior Managing Consultant, Workplace Transformation : IBM UK Ltd
- Ian Lyttle - Associate Partner, Knowledge and Collaboration : IBM UK Ltd
- Simon Hobson - Senior Managing Consultant, Mobile Communications : IBM UK Ltd
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A2: Relocation To Co-Location: Efficient Two-Centre Working
Running time: 11:30 - 12:30
The National Institute for Health & Clinical Excellence (NICE) will illustrate the wider benefits & savings which can be deliver from a co-location strategy, through investment in state of the art IT & efficient estate re-furbishment. Ben Bennett & Becky Rickell, from NICE, will talk through the creation & delivery of their second home, which went live in Manchester in January 2008.
Speakers- Ben Bennett - Business Planning and Resources Director : National Institute for Health and Clinical Excellence
- Rachel Green - Marketing : Midas
- Rebecca Rickell - Assistant Office Manager : National Institute for Health and Clinical Excellence
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A3: Working Beyond Walls – Technology & People
Running time: 11:30 - 12:30
The BBC White City Project & the new BBC Worldwide Project will be used to illustrate the issues & opportunities associated with the new contemporary ways of ‘Working Beyond Walls’ & the issues associated with a distributed way of working. The session will include short presentations from both the Client & the Project Implementation Team & will explore the aspirations of the BBC, the business case for a distributed working model & strategy, & the challenges of maintaining business brand, culture & identity when occupying shared real estate. Using the Benefits Realisation Study from the DCSF, this session will finish with a discussion on ways to test & measure project outcomes and business performance.
Speakers- Alison White - Director : DEGW
- Bridget Hardy - High Performing Property Strategy & Implementation : Office of Government Commerce
- Davida Hamilton - : DEGW
- John Dee - BBC Design Management Consultant : British Broadcasting Corporation
- Nick Morgan - Director of Strategy : DEGW
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A4: Work Space Standard - How To Meet It & Efficient & Effective Use Of Space
Running time: 11:30 - 12:30
The focus of property managers has for many years been on the efficient use of space on the basis that it must be a 'good thing' if you can deliver the same output for less input. Recent government imperatives & RICS guidelines have amplified the message. It is now time to consider occupiers more comprehensively & address effectiveness of output & the productivity of occupiers in parallel with a continuing drive for space efficiency. The presentation addresses the fact that greater efficiency & effectiveness can be achieved in parallel.
Speakers- Brian Thompson - Director : Drivers Jonas
- Garry Gordon - Head of Property : Environment Agency
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A5: Delivering Efficiency Through Strategic Asset Management
Running time: 11:30 - 12:30
Andrew Burrows (Atkins) & Karen Saunders (LSH) will discuss their Local Authorities/Emergency Services Partnership. Subjects for discussion will be: - How to construct a Strategic Asset Management Plan; - Energy efficiency equals financial savings; - Portfolio rationalisation equals cash; - Focus objective overview; - The Atkins & LSH knowledge synergy.
Speakers- Andrew Burrows - : Atkins Global
- Karen Saunders - : Lambert Smith Hampton
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A6: Property – The Catalyst For Public Service Reform
Running time: 11:30 - 12:30
This session will examine how property has touched every aspect of the wide ranging public sector reform agenda. Case studies from three very different government organisations will look how property issues were both the cause & solution to reviews on; - Relocation; - Modern working; methods; - The sustainability agenda; - The Varney agenda.
Speakers- Angela Walsh - Director for Relocation : Training and Development Agency
- David Myers - Former Director of Shared Services at the Home Office : Home Office
- David Werran - CEO : Governetz
- John Foley - Head of Estates : NHS Purchasing & Supply Agency
- Mike Slade - : Helical Governetz Ltd
- Rob Lewis - Relocation Programme Manager : Training and Development Agency
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B1: Relocation - The Wider Benefits
Running time: 13:30 - 14:30
Business continuity will be the major concern facing managers through the relocation process. Locate in Birmingham has worked closely with a range of government agencies as they plan & complete their move out of London. This session will outline how local expertise & networks can add value to your relocation.
Speakers- Michael Loftus - Manager : Locate in Birmingham
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B2: Working Flexibly Into The Future
Running time: 13:30 - 14:30
An exciting pilot workspace has been designed & implemented at Eland House involving 140 staff trialling a more flexible working environment with an average desk-sharing ratio of 7 desks to 10 people. Their involvement & engagement throughout the design process has been crucial to the successful implementation of the new workspace.
Speakers- Kim van Rooyen - Director : Turner & Townsend
- Stephen Horne - Head of Construction Project Sponsorship : Communities & Local Government
- Tim Allen - Associate Director : Turner & Townsend
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B3: Natural Justice - Manchester Civil Justice Centre - A Case Study
Running time: 13:30 - 14:30
The iconic new Manchester Civil Justice Centre, the biggest new court complex since the Royal Courts of Justice, incorporates natural ventilation, ground water cooling, daylighting & other features to achieve demanding user targets for comfort and energy. This exemplar working space opened in October 2007. The building is an excellent example of architects & engineers working together. User feedback has been enthusiastic & Mancunians generally seem pleased with it. The building has been winning awards for architecture, structure & for being Green.
Speakers- Mark Facer - Divisional Director : Mott MacDonald
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B4: Making Effective Workplaces Sustainable
Running time: 13:30 - 14:30
Current workplaces are static environments. However, work patterns are becoming flexible & location is becoming less important. Change of this nature create opportunities to make better workplaces whilst saving scarce resources. This seminar will explore these changes, & ways in which the changes can be made sustainable.
Speakers- Miles Delap - Partner : Gardiner & Theobald
- Richard Francis - Director, Environmental & Sustainability Group : Gardiner & Theobald
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B5: Property Controls - Operation & Opportunity
Running time: 13:30 - 14:30
Central oversight by Treasury & OGC of new property commitments by departments & NDPBs was introduced in 2003, & strengthened in 2005, as a way of providing traction for the Relocation initiative. This session looks at the operation & the wider benefits in terms of strategic portfolio management.
Speakers- Martin Booth - Head of Government Estate Rationalisation : Office of Government Commerce
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B6: Asset Management Capability Toolkit
Running time: 13:30 - 14:30
As part of the High Performing Property Programme, OGC & NAO have combined to develop the Maturity Matrix & the NAO's asset management performance assessment framework into a single integrated assessment tool for use by auditors, reviewers & responsible officers in departments. The workshop will: - Describe how users will benefit from applying the toolkit; - Set out how the NAO will use the toolkit to assess departments & their arms-length bodies; - Describe the assessment areas; - Provide participants with an insight into the look & feel of the web-based toolkit. The session will be interactive including a Q&A session.
Speakers- Alec Steel - : National Audit Office
- Beth Evans - : PricewaterhouseCoopers LLP
- Bridget Hardy - High Performing Property Strategy & Implementation : Office of Government Commerce
- Guy Brett - : PricewaterhouseCoopers LLP
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C1: Flexible Managed Office Space
Running time: 15:00 - 16:00
Flexible managed office space (hotel.gov) will play an increasing role in the government property portfolio. This approach, as opposed to traditional leases, provides far greater flexibility in the way government departments use office space. This session explains the concept in detail & showcases a full scale government pilot being launched later this year.
Speakers- Mike Fitton - Head of Landflex : Land Securities
- Mike Rainsford - : Office of Government Commerce
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C2: Generation Y – Impacts on Workplace
Running time: 15:00 - 16:00
There are now for the first time ever in workplaces, four generations working together. The youngest, the Generation Y, is a remarkable generation which will transform our workplaces and our ways of working. What should FM & RE Directors do in their workplaces & facilities to recruit, attract & retain them?
Speakers- Ken Raisbeck - Director : Johnson Controls
- Marie Puybaraud - Director, Global WorkPlace Innovation : Johnson Controls
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C3: Dealing With The Energy Performance of Buildings Directive - Avoid The Penalties!
Running time: 15:00 - 16:00
DVS provides professional property advice for the public sector. We will explain what is needed & by when in order to comply with the Energy Performance of Buildings Directive regulations. We will also explain how it can be used to add value in terms of Strategic Asset Management.
Speakers- Anna Hutchings - DVS : Valuation Office Agency
- John Bryan - : Communities & Local Government
- Richard Bryan - Head of Sustainability and Energy Team, DVS, : Valuation Office Agency
- Ron Heeley - Head of Building Surveyors : DVS
- Simon Barnes - Head of Implementation of EPBD : Communities & Local Government
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C4: Masterclass – Building The Relocation Business Case
Running time: 15:00 - 16:00
It’s OGC’s role to review, advise & challenge all business cases connected to property requirements arising from the mandated controls for London & the South East (DAO 05/05), as well as advising on business cases when government bodies are selecting locations in which to relocate to. Come along to this session where you’ll discover the Goldilocks & the Three Bears approach to preparing a business case i.e. one that’s not too long, not too short & just about right. Find out how to: - Avoid the most commonly made mistakes; - Examples of best practice; - The must have components; - When’s the right time to start, or how to recognise when you’ve left it too late!
Speakers- Stuart Ladds - Relocation Programme Manager, Government Estate Transformation : Office of Government Commerce
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C5: Tackling Change Management – HR Implications
Running time: 15:00 - 16:00
A look into the changing world of workplace, workpractice and work itself, brought about by technological advances, culture change and differing workforce expectations and needs, and to examine the actions and responses that will face the HR community as a result of these changes.
Speakers- Caroline Waters - : BT
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C6: Smarter Travel, Smarter Working
Running time: 15:00 - 16:00
Britain faces some key challenges in the 21st century. An increasingly competitive international economy; rising energy costs; the public health impacts of obesity; &, above all, climate change. Meeting these challenges will require the smarter use of resources, whether these are fossil fuels, people, land or money. Smarter working & smarter travel are complementary ways of making the best use of what we've got & point the way to more sustainable ways of living & working.
Speakers- Ben Plowden - Director: Smarter Travel Unit : Transport For London
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P2: Plenary 2
Running time: 16:05 - 16:35
Speakers- Tim Smit - Chief Executive & Founder : The Eden Project
Tim worked in the music industry as a composer/producer in rock & opera before moving to Cornwall & devoting his time to restoring the Lost Gardens of Heligan. He is now known the world over as co-founder & Chief Executive of the award winning Eden Project. Eden began as a dream in 1995 & opened its doors just five years later - greeted by much of the press as ‘the eighth wonder of the world.’ Since then more than nine million visitors have come to enjoy a once sterile pit turned into a cradle of life. It is both a showcase for world-class horticulture & a startling architectural symbol of human endeavour. Eden has also changed many people’s perception of the application of science, by communicating scientific concepts through art & storytelling. Beyond that, it lives up to its mission to take a pivotal role in local regeneration, demonstrating once & for all that sustainability is not about sandals & nut cutlets; it is about good business practice & the citizenship values of the future. In his presentations, Tim underlines the value of leading by example, showing how to engage the team by daring to be ambitious, moving out of your comfort zone, keeping to your principles & meeting challenges head on. Tim Smit is a trustee, patron & board member of several bodies. He has received the Royal Society of Arts Albert Medal, & was voted ‘Great Briton of 2007’ in the environment category of the Morgan Stanley Great Britons Awards.
- Tim Smit - Chief Executive & Founder : The Eden Project
- 16:35 - 17:30: Drinks reception & networking in the exhibition area
*Agenda, speakers & timetable subject to change or alteration.
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